ATTENDEES : Bill O’Brien / Emile Poirier / Rob Harris / Ed Stefanik / Bruce Beauchemin / Ken Jones

OPENING REMARKS : Bill O’Brien
Accepted the minutes of the August 22, 2019 MGA Board Meeting

MEMBERSHIP & TREASURERS REPORT : Emile Poirier
MGA Membership remains at 103 (vs 104 in 2018)

Available cash @ Sep 10 = $ 2511.43 ($ 3901.43 less $ 1000 committed to 2019 Nauset HS Scholarship Award (Myles Walther) less $ 390 Wednesday Hole-In-One prize pool)

CAPTAINS INVITATIONAL RECAP
The Board wishes to thank Ken Jones, Emile Poirier & Orin Segall for their time and effort in organizing the water / crackers / golf balls provided to each player in addition to managing the 50/50 raffle following Sunday’s round.

Given the single day Tournament & associated insurance refund for Hole-In-One coverage, the MGA net financial outcome is a profit of ~ $ 150.

BREWSTER GOLF COMMISSION MEETING (SEP 10, 2019) : Bill O’Brien / Rob Harris
The potential for Captains Course to utilize an Enterprise Account is being reviewed (likely 2022 or later) .. such practice would make Captains Course responsible for covering it’s own expenses on a forward basis. Further discussions ahead.

Potential construction of a solar canopy at Captains Course (parking lots) remains under discussion / negotiation with provider. If an agreement is reached, the canopy may be erected in 2020. A number of details yet to be concluded.

Captains Course aeration plan is to have a rotating number of tees & fairways undergoing aeration through the Fall. The aim is to maximize golf rounds throughout the period. Greens will be aerated in late October / early November following the NEIGA college golf tournament.

Captains has sold ~ 40 Off-Season golf memberships to date (similar to 2018)

Initial proposal by Club Cart for 2020 electric cart fleet is $ 130K annually (an increase of ~ $ 10K). Details of cart equipment / options remain under review. Contract will likely cover a 3-5 year period.

Captains Course long range Strategic Plan continues to be developed. An updated annual Five Year Plan will be presented to Brewster Town Administrator by end October.

WEDNESDAY MGA COMPETITION
Sep 11 play drew 15 players.
The 2019 MGA Flight winners are :
“A” Flight = George Weiss.
“B” Flight = Emile Poirier
“C” Flight = Dick Eble.
Flight winners will hold an 18 hole stroke play competition for the Memorial Trophy.

The Board approved an estimated $ 150 to be used for procuring 3 Individual Flight trophies + 2 nameplates (2019 Memorial Trophy winner & Scholarship Award winner).

The final 2019 Wednesday MGA competitions will be held September 18 and October 2. Both competitions will be 2 Man Best Ball formats. There will be no Wednesday play on September 25.

OCTOBER 2 MGA COMPETITION & ANNUAL GENERAL MEETING (AGM)

The Board accepted the following proposal for the October 2 MGA competition which will be followed by lunch & the Annual General Meeting (both in Captain’s Pavilion) :

8:30 shotgun start / 2 Man Best Ball format (90% handicap) / entry fee = $ 30

Crackers & water will be provided to each player. Additionally, 3 dozen golf balls will be raffled off at the AGM following play (3 winners of 1 dozen balls each)

The following cash prizes will be awarded :
(A) $ 500 Hole-In-One prize (assumes no winners on September 18) .. or a $ 100 premium to the Hole-In-One prize as re-established post any Sep 18 winner
(B) $ 50 Closest To Centerline on selected Par 5
(C) $ 50 Closest To Pin on selected Long Par 3
(D) $ 50 Closest To Pin on selected Short Par 3

In addition to the above cash prizes, $ 500 worth of Captains Gift Cards will be awarded across the top 4 teams.

MGA by-laws will be updated to allow nomination of a General Board slate of candidates (if required). The intent is to allow a new Board the opportunity to review it’s makeup & establish individual roles post AGM election. Should specific Board roles be agreed prior to an AGM, the new slate of candidates will be so nominated. If specific roles have not yet been confirmed, a General Board slate of candidates may be presented to MGA membership for election (with understanding that the new Board would agree on individual roles moving forward).

NEXT MGA BOARD MEETING
OCTOBER 2, 2019 (AGM)
Captain’s Pavilion Room

ATTENDEES
Bill O’Brien / Rob Harris / Emile Poirier / Ed Stefanik / Bruce Beauchemin / Ken Jones

GUESTS
Orin Segall / Steve Litwinowich / Tom Magner / Ron Harrison. / Mike O’Connell

OPENING REMARKS
The Board would like to thank those MGA members who completed the recent Survey. It would also like to thank Guests attending the Aug 22 Board Meeting for sharing thoughts aimed at providing meaningful & enjoyable golf options for Captains Course players. Points noted in both the Survey results and Board Meeting discussions will be progressed for potential 2020 implementation.

TREASURY & MEMBERSHIP UPDATE (Emile Poirier)
Current MGA membership = 103 (104 in 2018)

Cash available (Aug 21) = $ 2629.03  —> $ 4004.03 account balance less contingencies of $ 1000 (Scholarship) and $ 375 (Wednesday Hole In One Pool).

SCHOLARSHIP AWARD: (Bill O’Brien)
$ 1000 is being held for disbursement to Myles Walther (2019 Nauset HS Award winner) pending receipt of his 1st semester college academic progress report. The 2020 Scholarship program will be initiated early next year.

CAPTAIN’S INVITATIONAL (SEPTEMBER 7-8)
Tournament details can be referenced via pro shop signage or by calling the Captains Course at any time (Invitational is managed by Captains Course).

Insurance arrangements for the $ 10,000 Hole-In-One prize (sponsored by the MGA) are in place. The cost of coverage will be $ 506 with sponsored holes being #5 Starboard (Saturday) and #11 Port (Sunday). Per insurance requirements, 3P witnesses will be in place on both days. Appropriate signage will be provided, identifying the Hole-In-One competitions.

In-cart refreshments (crackers / water) & ball sleeves will be provided for all competitors .. a 50/50 raffle will be held following Sunday’s round (10 tickets @ $20).

MGA SURVEY (Rob Harris)
A quick recap of Survey results :
(a) 85% favored the MGA continuing as an organization
(b) 11 respondents indicated they may consider MGA Board membership
(c) 30% favored some form of social aspect be considered for MGA events
(d) large majority indicated they would not be significantly impacted if MGA competitions were not offered (assumes current Wednesday formats)

As an extension of Survey results, discussion took place among Board members and Guests. The discussions were open, informative & appreciated by all participants. It was agreed there may be opportunities for improving the golf experience for Captains players via changes in timing &/or formats. Although late in the 2019 golf calendar (note : the MGA Sep 18 competition is under review for a potential format change), attendees agreed to continue discussions through the winter with an eye toward the 2020 season. As noted earlier, with several Board members departing at the end of the 2019 season, it will be imperative to maintain a viable MGA Board in driving any modified or new golf concepts.

WEDNESDAY PLAY UPDATE
Given the low number of sign-ups ahead of Labor Day, there will be no MGA Wednesday competitions on August 28 or September 4. The remaining MGA events will be a September 11 Individual Quota .. September 18 TBN (a new /expanded event is under review) .. and October 2 Best Ball w/AGM following.